Human Resources

Combat Workplace Violence

June 02, 2010
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The news reminds us that workplace violence can occur anywhere. If the quiet halls of academia aren’t immune to this scourge—e.g., the February shooting at the University of Alabama-Huntsville—then credit unions must be even more vigilant to prevent workplace violence.

Nine percent of service companies with 11 to 49 employees had at least one incident of workplace violence within the previous 12 months, according to a Bureau of Labor Statistics survey. That rate rose to 16% for those with 50 to 249 employees, and 27% for those with 250 to 999 employees.

The survey classified four types of dangerous situations:

  1. Criminal—when the perpetrator has no legitimate relationship to the business or its employees (e.g., robbery);
  2. Customer—when the perpetrator has a legitimate relationship with the business and becomes violent while being served;
  3. Co-worker—when the perpetrator is a current, former, or temporary employee who attacks or threatens another employee; and
  4. Domestic violence—when the perpetrator has no legitimate relationship to the business but has a personal relationship with the intended victim and threatens or assaults the victim at work.

Co-worker and customer violence were rated, respectively, as the first and second most common incidents. The rate of domestic violence was higher than the crime rate among larger businesses.

The message: The risk of rob-bery—as serious as it is—shouldn’t blind credit unions to the need for a comprehensive approach to workplace violence prevention.

The “general duty” clause of the federal Occupational Safety and Health Act requires employers to provide a workplace free from hazards that cause or are likely to cause death or serious physical harm. However, there currently are no specific standards addressing workplace violence.

The best protection employers can offer is to establish a zero-tolerance policy for workplace violence against or by employees, according to the U.S. Labor Department’s Occupational Safety and Health Administration (OSHA). All employees should know the policy and understand that all claims of workplace violence will be investigated and remedied promptly.

In addition, employers should educate staff so they know what conduct isn’t acceptable, what to do if they’re subjected to or witness violence, and how to protect the mselves.
Proactive employers can reduce incidents of workplace violence. OSHA’s safety advice applies to credit unions:

  • Secure the workplace using video surveillance, extra lighting, alarm systems, and restricted access to nonpublic areas;
  • Keep only the necessary amount of cash in teller drawers;
  • Require employees who work off premises to leave a daily work plan, including their expected locations, and to carry a mobile phone;
  • Instruct employees to avoid situations that feel unsafe, such as entering dark parking areas without an escort;
  • Adopt fair and consistent disciplinary measures; and
  • Foster a climate of trust and respect among all employees.

While many employers have adopted policies prohibiting guns anywhere in the workplace, state laws are eroding the right to enforce such safety measures. Last year, the 10th U.S. Circuit Court of Appeals ruled that an Oklahoma law prohibiting employers from banning guns in workers’ locked vehicles in company parking lots wasn’t pre-empted by the Occupational Safety and Health Act.

Other states have enacted similar laws, making it more difficult to eliminate guns from the workplace. Employers should learn the limits of these laws and be aware of exceptions that may, for example, permit banning guns from company-owned vehicles.

Review workplace violence policies and programs at least annually to ensure they comply with changing laws and reflect practices that meet your realistic risk assessment.

Don’t forget that workplace violence can occur without any weapon at all. Threatening, bullying, or harassing behavior can demoralize and traumatize employees, lead to violence, and result in legal liability. Never ignore this kind of conduct.

Karen Saul is of counsel at Farleigh Wada Witt, Portland, Ore. Her practice focuses on employment law.

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Great article! Unfortunately, most employees don’t feel valued or appreciated by their supervisors or employers. In fact, research has shown that the predominant reason team members quit their jobs is because they don’t feel valued. This is in spite of the fact that employee recognition programs have proliferated in the workplace – over 90% of all organizations in the U.S. has some form of employee recognition activities in place. But most employee recognition programs are viewed with skepticism and cynicism – because they aren’t viewed as being genuine in their communication of appreciation. Getting the “employee of the month” award, receiving a certificate of recognition, or a “Way to go, team!” email just don’t get the job done. How do you communicate authentic appreciation? We have found people have different ways that they want to be shown appreciation, and if you don’t communicate in the language of appreciation important to them, you essentially “miss the mark”. Additionally, employees need to receive recognition more than once a year at their performance review. Otherwise, they view the praise as “going through the motions”. A third component of authentic appreciation is that the communication has to be about them personally – not the department, not their group, but something they did. Finally, they have to believe that you mean what you say. How you treat them has to match the words you use. If you are not sure how your team members want to be shown appreciation, the Motivating By Appreciation Inventory (www.appreciationatwork.com/assess) will identify the language of appreciation and specific actions preferred by each employee. You then can create a group profile for your team, so everyone knows how to encourage one another. Remember, employees want to know that they are valued for what they contribute to the success of the organization. And communicating authentic appreciation in the ways they desire it can make the difference between keeping your quality team members or having a negative work environment that everyone wants to leave. Paul White, Ph.D., is the co-author of The 5 Languages of Appreciation in the Workplace with Dr. Gary Chapman.

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